SCS Joint Venture payment process

To be paid promptly to terms, suppliers should be aware of the SCS Joint Venture payment process.

  • Suppliers who wish to engage with SCS JV must first register here via the CompeteFor supplier self-registration form. You can find further information within the “Become a supplier” section of the supply chain homepage.
  • Orders for goods and services are placed following an approval process.  A valid order number is required for payment and should be quoted on all invoices. Deliveries are recorded by the receiving site and invoices received are processed by the responsible accounts team. All physical deliveries must be supported by either a hard copy or electronic validated (signed), Goods Received Note.
  • Invoices should be addressed to the SCS Joint Venture (Skanska, Costain and Strabag Joint Venture or SCS JV will also be accepted) and be sent to the address on the purchase order quoting the full order number. The project has a specific email address for all invoices  [email protected].   A hard copy by post is not required if an email address is quoted.
  • SCS JV has a three-way matching process when processing most invoices into its accounting package. The exceptions largely being supplies not involving deliveries.
  • Invoices received which do not quote a valid purchase order number will be returned to the supplier.  Any discrepancy with an invoice that prevents processing is advised to the relevant supplier contact. This is advised on at least a monthly basis.
  • For plant and material supplies a payment run is implemented in the last week of the month. These include all processed and reconciled invoices with payments made by BACS following signatory signoff.
  • Payment terms are agreed with suppliers at 30 days and every effort is made to achieve this. Depending upon date of receipt of invoice, payments will be included on the following month end payment run. Payment runs include all invoices processed (where PO, invoice and proof of delivery match). A supplier statement should be sent to [email protected].  This is essential for a payment to be processed.
  • Subcontracts approved by the project are paid to terms on a single monthly payment run which will have been communicated in the subcontract terms. Alternatively, the subcontractor should contact their managing QS to clarify the exact dates.
  • An improvement plan has been produced and put in place to improve performance from current levels and payments data is monitored to check plans are generating the targeted results. This plan includes making process changes in the invoice to payment cycle, identifying where further resource might be required and encouraging our suppliers to assist with making the end-to-end process more efficient.
  • Where a supplier has an invoice query, in the first instance this should be addressed to the individual placing the order.  The secondary route is via [email protected] . If a query turns into dispute, resolution will be achieved by reviewing with all relevant parties. This may include the projects and suppliers’ teams, supply chain, procurement, commercial, accounts and accounts payable.
  • If an agreement is not possible, potential dispute resolution methods may be used, most commonly, mediation or adjudication. If it remains impossible to reach agreement, the dispute may go to litigation.